Boys Town National Alumni Association

Boys Town National Alumni Association Meeting Minutes

Date: Sunday, October 10, 2021

Time: 7:00:00 PM | Type of Meeting: Video Conference | Meeting Location (If Face-to-Face): N/A

Call to Order By: Rich Tapio - President

Roll Call By: Darren Gray - Secretary

Rich Tapio, 45+ Year Group President	Present	Phil Dauterive, At-Large - Vice President	Present	Darren Gray, 26-35 Year Group - Secretary	Present	Richard Boone, 26-35 Year Group - Treasurer	Present
Jennifer Hill-Coba 16-25 Year Group	Absent	Jeffrey James, 36-45 Year Group	Present	Michael Saine, 36-45 Year Group	Present	Jason Suibielski, 36-45 Year Group	Present
Vacant, 5-15 Year Group	Excused	Vacant, 16-25 Year Group	Excused
Attendance (Ex-Officio Members)		Mike Trevino, Alumni Advisor	Excused	Tony Jones, Alumni Director	Present	George Edwards, Historian	Excused

Guests: Steve Postert, Jennie Schacht, Ron Fisher, John Mollison

Notes (Excused absence, etc.) List information of general nature.

Prayer Led By: Rich Tapio - President | Pledge of Allegiance Led By: Rich Tapio - President

Approval of Minutes from: Saturday, July 24, 2021 | Motion Made By: Michael Saine | Seconded By: Phil Dauterive - Vice President | Disposition: Approved with corrections.

Income & Balance Sheet Statement Ending: Thursday, September 30, 2021 | Treasurers Report: Treasurer's Report for September 30, 2021 was presented by Richard Boone. See Attached Report.

Motion to Accept Treasurers Report Made By: Michael Saine | Second to Accept Treasurers Report Made By: Jeffrey James | Disposition: Approved

Committee Reports

Awards	No Report	By-Laws	No Report	Canonization	No Report	Communications	No Report
Finance	No Report	Hall of Fame	No Report	Membership	No Report	Reunion	No Report
Sick and Welfare	From the floor	Alumni Director Update	Verbal from Tony Jones

Committee Report Comments/Discussions: President Rich Tapio asked for a motion to suspend discussion/reports of the Committees since none of the committees have met since the board was seated at the July 24, 2021 meeting.

Motion to Suspend Committee Reports Made By: Jason Suibielski | Second to Suspend Committee Reports Made By: Darren Gray - Secretary | Disposition: Approved

Old Business

1. Concession Stand Funds: Richard Boone recommended that the funds for the as yet to be completed Concession Stand be segregated into a separate account in the bank to preclude it becoming intermingled with the associations general funds. Darren Gray moved to segregate the Concession Stand funds into a separate account at our bank. Seconded my Michael Saine. Motion was approved to have Richard Boone create a separate account at Core Bank to segregate the Concession Stand money from the general funds and to remain in that account until requested for use by Boys Town when the construction project is under way.

2. Board Member Behavior/Decorum during board meetings (Richard Boone): President Tapio informed the board that this topic will be combined with a similar topic in new business.

3. Discussion Item: Should the life insurance bequest from Roger Hinesh have been put in an interest bearing account instead of the General Fund? (Richard Boone): Discussion followed regarding the specific intent of the bequest and it was determined that there were no specific instructions from either Mr. Hinesh or the Insurance Company as to the disposition of the funds. They were given to the BTNAA with no specific stipulations as to the disposition of the funds. President Tapio recommended that, in the future, should the Association receive funds such as was given to us by Mr. Hinesh, that the Finance Committee be engaged to make a recommendation to the board as to the best use of the funds at the time they are received.

New Business

1. House Keeping on Policy and Procedures: Review "Draft Guidelines on Social Media Responsibility For The Board", "BTNAA Board of Directors Code of Conduct", "BTNAA Board Membership Handbook" for new Board Members. (Rich Tapio): President Tapio noted that the Code of Conduct was approved by the board on July 20, 2020. He asked that each board member take the time to read over the Board Member Handbook to better understand the guidance and structure of how and when our meetings are held. He reviewed the Code of Conduct document and encouraged board members to read it and to adhere to the practices and expectations outlined in the document when acting as a member of the board.

Further discussion was held on the Guidelines for Social Media Responsibility for the Board and it was determined that it, too, had been approved in July 2020 and it was recommended that all board members review the document and use it as a guide for their activities on Social Media while a board member.

2. Contract for 2022 Reunion Hotel. Embassy Suites Omaha-LaVista and Conference Center Turnaround date Oct. 15th, 2021 (short turnaround) to secure this venue and meet dates set by the association by-laws. (Rich Tapio): Copy of proposed contract was attached to the agenda item. A lengthy discussion was held on the merits of the proposed contract on the Association's financial liabilities and cost to our members attending the reunion. It was determined to send the reunion discussion to the Reunion Committee who would meet shortly after this board meeting to make a recommendation to the board.

Note: The Reunion Committee met on October 12, 2021 and discussed options for the reunion banquet being held at the Embassy Suites. After a detailed discussion of the pricing and options at the Embassy it was decided to look at different venues for the banquet. The Embassy was pricing themselves out of our range for both food and lodging. On October 15, 2021, Reunion Committee Chair, Phil Dauterive, forwarded a proposal to the Committee recommending that the Committee propose that our banquet be held at the Scott Conference Center in Omaha. It is a relatively new venue on the University of Omaha Campus and their pricing structure, for food similar to the Embassy, was much more reasonable. Due to the Saturday, July 30, 2022 date being already booked at the Scott Conference Center the Committee chose to move the banquet to Friday night, July 29th and adjust the Reunion Schedule to accommodate. (Click here to read the recommendation). To accommodate the schedule change the Friday night social was moved to a Friday mid-day Ice Breaker and an outdoor Barbeque and Dance was added to Saturday night. On October 18, an email vote to approve the recommendation was forwarded to Board Members by President Tapio and it was approved on October 19th and work began on finalizing the banquet venue. Tony Jones, acting as the BTNAA designated agent, signed the contract with the Scott Conference Center to nail down the date and the pricing. Final pricing for meals is as follows: Prime Rib-$50, Chicken Marsala-$40, Pasta Primavera-$30, Child Meal-$20.

3. (Discussion Item Only) Existing Alumni Chapters. Under Article I Chapters, Section 4. Existing Alumni Chapters. All active Alumni Chapters shall submit such reports as required by the National Board of Directors, Including its number of members and financial status, by March 1st annually. Letters to be sent by Board president to known chapters requiring current status of said chapters. (Rich Tapio): President Tapio will draft a letter to our known chapters requesting the information and the information will be shared with the executive committee.

4. Assignment of Committee members. (Rich Tapio): President Tapio identified the committees and the members on each committee. In the discussion that followed members expressed their interest in a committee and it was noted and changes were made.

5. Discussion followed regarding appointment of two members to the board one in the 5-15 year-group and one in the 16-25 year-group. The names put forward were Holly Schumacher, '15 for the 5-15 year-group and Robert Nkogo, '00 for the 16-25 year-group. Tony Jones has spoken with Holly and she has expressed an interest in serving on the board and would accept an appointment if offered. She lives in Omaha and is a nurse graduate of the College of St. Mary in Omaha. Robert Nkogo lives in San Antonio, Texas and spent many years, after college graduation, as the strength trainer in Boys Town's athletic department and as a coach.

6. James Brewer raised a point of order and pointed out that in a previous meeting (July) that there was some unseemly language used during a board meeting and that he didn't appreciate the tone or the language. He suggested that person be dismissed from the board. President Tapio noted that there are provisions in the by-laws for bringing that up for discussion and encouraged everyone to review the Code of Conduct.

Meeting was adjourned by President Tapio.

Next Meeting Date: Sunday, January 9, 2022 | Time: 7:00 pm via Videoconference